Once you draft your AUP, it should become a core part of your business that everybody must follow. Proper training and enforcement of the guidelines outlined is vital to ensuring the safety of your business.
The misuse of the internet and internet-connected devices in the workplace is a growing cause of concern for many companies. Likewise, there are growing security challenges these companies must address to ensure they protect their business, their employees, and their customers.
An organization's first step at combating these security challenges is implementing an acceptable use policy that clearly defines which internet activities are acceptable and unacceptable in the workplace, the safety measures in place to minimize the threat of a cyber-attack or data breach, and establishes employee expectations on how to act while connected to a company device.
If you take the time to implement a robust AUP, you protect your company against most liability charges and ensure a safe working environment. Subscribe to the blog to stay up to date with all the latest industry news and updates from Electric. Projects Strategic Projects. Leadership Careers Press Coverage. Login Contact Us. What is an Acceptable Use Policy? Consequences of Non-Compliance Employees should know forthright the consequence of non-compliance with their company's AUP.
In most instance, AUPs include the following: They define the systems covered in the policy, e. They clearly illustrate that all devices in the workplace are strictly for business purposes only. They outline the penalties employees face with non-compliance, e. If they allow some personal use policy, they should indicate that it cannot interfere with their work and establish which browsing websites are acceptable and which ones are prohibited.
They indicate that all users must properly log out of the computer system whenever finished and never leave their device unattended while logged in. They strictly prohibit the distribution of confidential business and client information. I really appreciated the ease of the system and the immediate responses from multiple lawyers!
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Jump to Section. Need help with an Acceptable Use Policy? What Is an Acceptable Use Policy? Here are a few stipulations you may find in an AUP: Avoid violating the law while using the service Do not attempt to hack the security of the network or users on the network Do not attempt to send spam or junk mail Do not attempt to crash a website's server with spam or mass emails Report any suspicious behavior you may see on the network Why Is an Acceptable Use Policy Important?
If your business provides internet access, then you need an AUP for these reasons: Preventing Cybersecurity Threats Businesses and institutions want to have some sort of control over what activity takes place on their networks.
Focus on Productivity Schools may also use an AUP to ensure their students are focusing on classwork rather than looking up things for fun on the web. Get Free Bids to Compare Leverage our network of lawyers, request free bids, and find the right lawyer for the job. Get Bids Now. How ContractsCounsel Works. Hiring a lawyer on ContractsCounsel is easy, transparent and affordable.
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Any business or organization that provides such a service should have an acceptable use policy in place to maintain control, protect itself from potential legal claims, and foster trust with users of the service. Potential users of your blog, service, or any website should be made to read this policy before being given log-in credentials.
It is very common to see companies that provide software as a service, such as automated email marketing solutions, have such a policy. Internet or phone service providers also are the type of businesses that without fail ask users to consent to an acceptable use policy before giving them access to their network.
Moreover, schools, from primary to university level, usually ask students, professors, employees, and members of the public who use their computers, Internet network as well as other online services to read and agree to abide by their acceptable use policies. A lot of documents are shared on school networks, from course materials and presentations, group projects, and students that live on campus and thus make personal use of the network. An acceptable use policy can be useful to prohibit users from downloading documents from unknown senders or opening email attachments from people outside of the network, or even from illegally sharing or downloading music or movies.
So do most big employers who often use these policies to prohibit the use of the Internet for personal purposes during work hours or to block some websites, for example. This ensures employee productivity as they can only use the provided technology to work and not spend time on social media or planning their next holiday.
An acceptable use policy should always start by explaining what the purpose of the document is, who and what it applies to the scope of application , and why you are asking users to confirm that they will abide by your terms before using your technology services. You can expose this in a positive light by putting emphasis on the fact that your end goal is to ensure that your platform, website, or network is used safely and legally, which is important for both your organization and your users.
By doing so, your users will understand the reasoning behind your decision to have such a policy in place and will likely be more willing to comply with your guidelines. It is always a good idea to set out the roles and responsibilities of each party as you cannot necessarily control how someone will use your network, technology, or services. You should make it clear that your users are responsible for following your policy and for ensuring their own safety and security while browsing the Internet, including being careful in regards to the personal information that they share online.
If your employees are handling the sensitive data of your customers or clients as part of their job, you may want to reiterate the importance of preventing any leaks and set out how this data should be handled. Depending on the type of business or organization that you operate, you may wish to define what constitutes appropriate use of your network as well as restrict access to some websites. Acceptable uses could be anything that allows employees to perform work duties and service clients.
For students, it could be to study online, perform research to write academic papers, and communicate with fellow students and professors. On the other hand, prohibited uses could include using social media networks during work hours you could make these websites inaccessible , visiting gambling or x-rated websites, sharing unlawful or offensive content, using the technology provided to take part in any type of illegal activity, including copyright infringement, sending spam emails using your network, etc.
What should be considered acceptable and prohibited will depend on the type of organization that you are spearheading as well as the type of technology that you are making available. One thing is certain, it should be restrictive enough to protect your organization but not so much as to make it complicated or frustrating for people to use your technology.
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